Academic Coordinator, Center for Teaching and Learning (Full or Part-Time; Hybrid)

Academic Coordinator, Center for Teaching and Learning (Full or Part-Time; Hybrid)

 

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS, with about 300 staff members, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.

 

ABOUT THE POSITION:

 

Purpose: The Coordinator will support the Center for Teaching and Learning (CTL) in promoting a faculty culture of life-long learning and commitment to effective and excellent teaching, enabling, and supporting faculty to learn about, implement and advance evidence-based teaching and learning practices and technologies in every stage of their careers, and building institutional capacity for supporting excellence in teaching and learning.

 

The Coordinator role is an exciting opportunity for an experienced educational developer to help create something that will have significant impact on institutions known for highly personalized instruction and rich interactions between its faculty and students. This position requires initiative, creativity, good judgment, strong organizational skills, and some independent decision-making.

 

About the Center for Teaching and Learning (CTL)

 

The CTL develops and programs opportunities for faculty to learn about evidence-based, student-centered teaching and learning practices and technologies, provides faculty with personalized support on their teaching, and supports communities of teachers to deepen their craft. The CTL also serves as a catalyst for collaboration across TCC on matters relating to teaching and learning. Though the CTL functions as a full-service teaching and learning center, every aspect of its design and mission serves the goal of promoting equity, diversity, and inclusion at TCC and is informed by research in this field.

 

Priority Deadline: The deadline for first consideration is March 18, 2024.

 

ESSENTIAL FUNCTIONS

 

The following are the fundamental duties and responsibilities of this position which the incumbent must be able to perform to fulfill the purpose and requirements of this position.

 

Provide administrative support for the Director of CTL and staff.

 

• Perform administrative tasks for the Director of CTL and center staff as needed, including but not limited to calendar support, invoice processing, purchase card (P-Card) reconciliation, managing meeting logistics and agendas, preparing general correspondence, ordering and organizing center supplies, etc.

 

• Assist with Faculty Co-Director hiring process logistics including: setting up application, reviewing application materials, scheduling interviews and job talks, and soliciting input from hiring committee.

 

Event planning and organization of events for faculty. Sample activities in support of this responsibility include:

 

• Working with various campus constituents to schedule, plan, and promote workshops and seminars for faculty.

 

• Managing guest lists for CTL workshops and seminars.

 

• Maintaining a database of faculty, their participation at events, and use of CTL services.

 

• Securing venues and catering for CTL events.

 

• Following up with event attendees to share resources and capture assessment data.

 

Publicity and Outreach. Sample activities in support of this responsibility include:

 

• Maintaining the CTL web site and subscriptions services.

 

• Producing promotional materials such as fliers, programs, etc..

 

• Uploading CTL video content to CTL YouTube channel.

 

• Sending monthly email newsletters to subscribers and managing subscriber information.

 

• Coordinating with other campus offices to develop events and resources for different faculty constituencies.

 

Operations and Program Management. Sample activities in support of this responsibility include:

 

• Fielding requests from faculty and administrators to the CTL via email and phone.

 

• Managing resources owned by the CTL and loaning them out to faculty.

 

• Collecting data, compiling statistics, and maintaining thorough documentation on all CTL programs and services for assessment and reporting purposes.

 

• Managing resources and CTL created documents and files for archival purposes.

 

• Paying invoices and tracking expenditures relating to CTL programming.

 

• Assisting the Director with the administration of grants and budgets.

 

• Coordinating travel and accommodations for the Director and Faculty Co-Directors for conferences, and for invited guests and speakers to CTL events.

 

• Organizing CTL Advisory Board meetings, including: scheduling, creating agenda, taking notes, and following up on action items from the meetings.

 

• Perform other related duties as assigned.

 

Supervisory Responsibility

 

• Number of direct reports: 8-12

 

• Titles of direct reports: Student Workers

 

• Recruit, select, train, evaluate, and develop staff.

 

• Clearly communicate job requirements and expectations.

 

• Coordinate training and resources to support the performance of work duties.

 

• Provide ongoing coaching that is balanced, helpful, timely, and contributes to a work environment of open communication, ownership of duties, and trust.

 

• Address performance issues early, create appropriate documentation, and ensure follow through. Collaborate with Human Resources as needed.

 

QUALIFICATIONS

 

Education/Training:

 

• A bachelor’s degree, or the equivalent in a combination of education and additional experience in a closely related field beyond the minimum required.

 

Experience:

 

• At least one (1) year of professional experience in administration, coordination, project management, or a closely related role.

 

Competencies:

 

• Excellent written, oral, and communication skills in English with proper grammar and spelling. Able to compose a variety of documents and communications (correspondence, social media posts, marketing messages, narrative, statistical, and/or analytical reports, etc.) that are clear, logical, concise, and mindful of the target audience.

 

• Excellent interpersonal skills and a service-oriented approach to individuals at all levels and across all disciplines and campuses.

 

• Proficiency with word processing, spreadsheet, and document management software.

 

• Strong initiative, creativity, good judgement, and the ability to make some independent decision-making.

 

• Able to problem solve independently, and in collaboration with others.

 

• Able to be responsive and work quickly, while maintaining focus and effectiveness.

 

• Able to monitor and estimate expenditures to keep projects within allocated budget.

 

• High-level of organization and ability to initiate, juggle, and complete tasks on time despite interruptions.

 

• Able to handle sensitive situations with discretion and to maintain confidentiality.

 

• Able to interact sensitively and diplomatically with individuals from diverse backgrounds.

 

• Able to seek out information, expertise, or assistance as needed.

 

• Able to gather and analyze data and prepare clear, concise, and logical reports.

 

• Attention to accuracy, precision, and consistency.

 

Preferred Qualifications:

 

• Event management experience.

 

• Some experience working in higher education.

 

• Proficiency with Microsoft Word, Microsoft Excel, Google Docs, Google Sheets.

 

• Experience fostering work environments that are supportive and collaborative.

 

• Have a high level of emotional intelligence and ability to communicate convincingly with others.

 

• Enthusiasm for learning new things outside of one’s own expertise.

 

• Exercise resilience, flexibility, and creative problem-solving skills when things don’t go as planned.

 

• Experience with Google Forms, SurveyMonkey, or other online survey tools.

 

• Experience with web site management using WordPress.

 

• Experience with Canva, Adobe InDesign, Photoshop, Illustrator, or other software to create promotional print and online materials.

 

Work Schedule: This position may be filled as a full-time or part-time position working between 20 and 40 hours per week scheduled between 8:00 a.m. to 5:00 p.m., Mondays through Fridays. Some work may be completed remotely. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to needs of the organization or business unit. This position is eligible for a hybrid work schedule to work partial hours remotely as approved by the supervisor.

 

COMPENSATION

 

Pay: The pay range for this position is $28 – $34 per hour.

 

Benefits: This position is eligible for our employment benefits package including:

 

• medical, dental, vision,

 

• 10% retirement contributions after one year (no matching required),

 

• group life insurance,

 

• generous time off,

 

• professional development funds,

 

• discounts for mobile plans, software, and entertainment,

 

• access to fitness facilities,

 

• and more!

 

PHYSICAL REQUIREMENTS

 

Sedentary work that primary involves sitting and standing:

 

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

 

Active work that primary involves standing and walking:

 

☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never

 

Light work that involves moving objects weighing up to 10 pounds:

 

☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never

 

Medium work that includes moving objects weighing up to 25 pounds:

 

☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never

 

Medium work that includes moving objects weighing up to 40 pounds:

 

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

 

Heavy work that includes moving objects weighing up to 50 pounds:

 

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

 

Operate a computer or other work requiring repetitive movement of wrists, hands, & fingers:

 

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

 

Operate a street legal golf cart, a company automobile, or other heavy machinery:

 

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

 

Read or write electronic or printed materials:

 

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

 

Communicate verbally in person, by phone or another device:

 

☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never

 

Moving body into different positions to work down low, overhead, or outward:

 

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

 

Work involving climbing ladders, stairs, scaffolding, or similar:

 

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

 

Work in various environments including low, high, tight, low-ventilation, or confined spaces:

 

☐ Constantly ☐ Frequently ☐ Occasionally ☐ Never

 

Work indoors in climate-controlled spaces:

 

☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never

 

Work outdoors in various weather conditions:

 

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

 

Work in a noisy environment:

 

☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never

 

To view additional information and to apply, visit https://apptrkr.com/5071347

 

Equal Opportunity Employer:

 

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

 

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