Administrative Coordinator

University of Pittsburgh

Administrative Coordinator

  • Institution: University of Pittsburgh
  • Location: Mechanicsburg, PA US
Partially Remote

Administrative Coordinator

  • University of Pittsburgh | Mechanicsburg, PA US
  • Hourglass IconJob Post Expiration: June 26, 2023
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Job TitleAdministrative Coordinator

Position TypeFull Time

Job Category Staff

Salary Range -

Location Mechanicsburg, PA US

Application Deadline June 15, 2023

Contact Information

Contact Name

Department -


Phone -

Job Description

Title: Administrative Coordinator

Location: Pennsylvania-Mechanicsburg

Posted Date: May 9, 2023

Organization: Mechanicsburg Child Welfare Training Programs

Description: Supports senior and executive level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

The Child Welfare Resource Center operates in a hybrid work approach where work can be completed remotely, in the Mechanicsburg office, and in the field as necessary and appropriate. Time for this position is estimated as 75% remote work, 20% in the Mechanicsburg office, and 5% in the field. Typical field travel required will be statewide throughout the Commonwealth.Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must. The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity, and diversity. EOE, including disability/veterans. Candidates who desire consideration for this position MUST apply online. Candidates are encouraged to also attach a cover letter and a resume. PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record Check will be required as a condition of employment. Please review the Posting Deadline at and for more information about the Resource Center, visit us at The University offers: • A robust retirement savings plan option, including• 100% University match on employee contribution of 3-8% of base pay• 150% University match on employee contribution of 3-8% of base pay after vesting.• Enhanced University match for those nearing retirement• 11 Paid Holidays• Paid Vacation, Sick, and Personal Days• Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year• Paid Parental Leave• Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans• Flexible Work Schedules

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit to learn more about this requirement.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Mechanicsburg

Minimum Education Level Required: Associate’s Degree

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday, 8:00 a.m. – 4:30 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

Essential Functions: The Administrative Coordinator will be responsible for providing advanced level professional customer service, administrative and technical support to the staff of the Pennsylvania Child Welfare Resource Center (Resource Center), external stakeholders, and outside agencies. The Administrative Coordinator functions as a team member of the Administrative Department of the Resource Center. The Administrative Coordinator is responsible for executive level meeting management for both the Resource Center and state level projects. It is the expectation of this position to maintain confidentiality, with experience in advanced level meeting management. Analyzes expenditure data in the development of annual budgets.

Physical Effort: Must be able to travel long distances on a frequent basis, lift up to 30 pounds, set up and prepare audiovisual equipment for meetings and presentations, stand for up to 3 hours, and be able to climb stairs.


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