Project Manager for the Student Information System (SIS) Implementation (2-3 Year Appointment with Benefits; Hybrid)

Project Manager for the Student Information System (SIS) Implementation (2-3 Year Appointment with Benefits; Hybrid)

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS with a staff of 300, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.

ABOUT THE POSITION:

The Claremont Colleges Services seeks a highly experienced, skilled, and collaborative leader to manage an exciting and complex project in the position of Project Manager for the Student Information Systems Implementation for The Claremont Colleges.

The Project Manager will manage the Student Information System (SIS) implementation project, an initiative of the five undergraduate institutions of The Claremont Colleges. The Project Manager will work with the SIS Implementation Director and various stakeholders to ensure operational objectives are achieved within deadlines and budgets.

Management will include successful project definition, planning, time estimating, scheduling, project staff planning, resource leveling, and organizing. This individual must be able to lead and support high-performance project teams for the successful implementation of the SIS. The Project Manager manages all aspects of project organization and delivery to achieve a successful, on-time, on-budget implementation of a new student information system for the five undergraduate colleges in the Claremont Consortium. He/she works in close partnership with the SIS Implementation Director, the Project Owner, and others to influence stakeholders, follow standard project management practices, and achieve implementation goals. With limited guidance, develops a sound implementation plan for meeting implementation strategies within Project parameters. The Project Manager serves as the primary liaison with all vendor project management teams, reports on project status, advises project leadership, evaluates project health, and takes corrective action as appropriate. He/she exemplifies an entrepreneurial mindset by proactively managing project deliverables, identifying and remedying issues and risks, resolving action items and maintaining open communication with all stakeholders. This individual provides expert analytical insights into implementation progress through detailed reporting and presentations designed to give stakeholders a comprehensive assessment of the progress of the implementation.

Essential Functions:

• Under the direction of the Project Owner:

• define the project management team’s roles and responsibilities,

• serve as a member of the Executive Committee and Core Team, and

• implement executive decisions.

• In collaboration with the SIS Implementation Director, set and adjust project goals and milestones based on input from functional and user groups, monitor project health, and initiate corrective actions as needed to ensure project success.

• Schedule, organize, and conduct project management team meetings for the Executive Committee, the vendor’s implementation team, and various other advisory or governing bodies.

• Manage day-to-day operations and all communications between TCC stakeholders and the SIS product vendor.

• Develop and implement a communication plan regarding project timelines and deliverables.

• Coordinate with the SIS Implementation Director and TCC stakeholders to support informed decision-making, creation and retention of project documentation, and schedules of work.

• Proactively identify project risks and bottlenecks and propose acceptable solutions.

• Develop and manage project budgets and provide status reports designed for wide distribution to multiple committees.

• Monitor project budgets and financial plans, and provide project status assessments, updates, and analysis to various decision-makers.

• Work collaboratively with managers to resolve issues of resource allocation and escalate conflicts to the appropriate governing bodies as necessary.

• Assist in executing communications and change management plans.

• Ensure all program and project activities comply with the standards and procedures of The Claremont Colleges.

• Lead, assess, develop, and manage a team of direct reports (see Supervisory Responsibility).

• Identify individual skills and strengths and leverage for the benefit of the team and project.

• Provide ongoing coaching that is balanced, constructive, and timely and contributes to a work environment of open communication, ownership of duties, and trust.

• Address performance issues early, create appropriate documentation, and ensure follow through. Collaborate with Human Resources as needed.

• Perform other duties as assigned.

Supervisory Responsibility

• Number of Direct Reports: Five (5)

• Titles of Direct Reports: Technical Analyst (3) and Project Coordinator (2).

Work Schedule: The regular hours for this full-time position are 8 a.m. to 5 p.m., Monday through Friday. Work may be completed in a hybrid model, depending on the evolving needs of the project. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to the needs of the organization, business unit, or project.

Vaccination: The Claremont Colleges Services (TCCS) requires the COVID-19 vaccination as a condition of employment. New employees are required to present evidence of complete COVID-19 vaccination within 30 calendar days of hire, unless a medical or religious accommodation or exemption is requested and granted.

COMPENSATION

Pay: The salary for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position, from $15,000 to $20,833 per month ($180,000 to $250,000 annualized).

Benefits: This interim position is eligible for our comprehensive employment benefits package including medical, dental, vision, 10% retirement contributions (no matching required), group life insurance, generous time off, discounts for mobile plans, software, and entertainment, access to fitness facilities, and more! Benefits are subject to the terms and conditions in the plan or policy documents.

ABOUT YOU

Education: You have a bachelor’s degree from an accredited institution.

Experience: You have at least seven (7) years of experience implementing student information systems or software implementations of a comparable type in institutions of higher education. In addition, your experience must include:

• Managing multi-year projects;

• Using Project Management software to manage large scale, complex projects;

• Anthology Student or similar enterprise cloud software applications;

• Supervisory responsibilities; and

• Participating in diverse and flat work setups.

In addition, you have:

• Knowledge of implementing Anthology Student or a similar Student Information System product.

• The ability to design and create reports for management and senior leadership.

• Demonstrated excellence in communication and presentation to various audiences: management, peers, users.

• Skill in accepting feedback and adjusting to meet a wide range of client needs.

• Capacity to be proactive, creative, forward looking—identify potential problems, bring them to the attention of people concerned, propose innovative solutions.

• Demonstrated excellence with project management best practices.

• A proven record of customer service excellence.

• Excellent analytical, problem solving, and organizational skills.

• Demonstrated ability to handle multiple priorities.

• The ability and desire to work in a collaborative, multi-stakeholder team environment.

• An entrepreneurial project manager mindset.

• Excellent written and oral communication skills in English.

• Excellent listening skills, discretion, professional integrity, and tact.

• The ability to establish and maintain a collaborative environment, to work as a team-player in a fast-paced but also consensus-oriented environment.

• Strong analytical skills and attention to detail.

• Demonstrated excellence with tools such as MS Project and MS Office (Word, Excel, PowerPoint, Visio).

• Demonstrated ability to lead, assess, develop, and manage a team of direct reports.

If you have any of the following, it’s a plus:

• Current Project Management Professional (PMP) or other Project Management certification.

• 10 years of experience implementing student information systems or software implementations of a comparable type in institutions of higher education or similar industries, in the role of Project Manager or role in like responsibility.

• Experience or strong familiarity in using Kanban, Agile Manifesto, or comparable methodologies.

• Familiarity with the liberal arts and the mission and culture of liberal arts colleges in American higher education.

TO APPLY

Only qualified applicants please. Applications are only accepted through our applicant portal at https://theclaremontcolleges.wd1.myworkdayjobs.com/TCCS_Careers.

Additional Materials: Please have the following items as a Word or PDF file ready to upload to complete your application:

• Resume

• Cover Letter

ADA/OSHA:

This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.

Equal Opportunity Employer:

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

To apply, visit https://apptrkr.com/4098652

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