Office Administrator

University of Pittsburgh

Office Administrator

  • Institution: University of Pittsburgh
  • Location: Pittsburgh, Pennsylvania, 15260 United States
  • Website:
Partially Remote

Office Administrator

  • University of Pittsburgh | Pittsburgh, Pennsylvania, 15260 United States
  • Hourglass IconJob Post Expiration: April 12, 2024
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Job TitleOffice Administrator

Position TypeFull Time

Job Category Administrator

Salary Range -

Location Pittsburgh, Pennsylvania, 15260 United States

Application Deadline -

Contact Information

Contact Name

Department -


Phone -

Job Description

Office Administrator


The Office Administrator coordinates administrative and business operations efforts in the Office of the Senior Vice Chancellor for Research (OSVCR). Responsibilities include providing administrative support to members of the OSVCR leadership team, coordinating meetings and large scale events, coordinating annual awards programs and special funding initiatives, coordinating committee meetings and materials, serving as the liaison with internal and external organizations to arrange for services, assisting with annual compliance requirements, coordinating travel arrangements, reconciling expenses, preparing and maintaining basic financial reports, and processing purchase orders and contracts. Also serves as a backup to the Executive Assistant to the Senior Vice Chancellor and assists with ad hoc administrative requests and special projects throughout the year.

The Office of the Senior Vice Chancellor for Research (Pitt Research) provides strategic vision, leadership, and partnership expertise that helps University of Pittsburgh faculty and students advance their world-class research, scholarship, and innovation. Pitt Research couples the research efforts of faculty and students to funding agencies, corporate sponsors, other institutions, and government entities, and assures integrity, compliance, and excellence. For more information on Pitt Research, visit and watch the video “Driven by the Search” at

The University offers comprehensive benefits to eligible employees. This includes health plans, retirement savings plans, 11 paid holidays, paid Winter Recess (Christmas Eve – New Year’s Day), vacation, sick, and personal days. Additionally, education benefits are available to eligible employees, their dependents and spouse/domestic partner.

Job Summary
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential FunctionsMust be able to use a computer and effectively communicate verbally and in writing.

Physical EffortLight physical effort, mostly sedentary. Will travel across campus to attend meetings.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.


Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate’s Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m.

Work Arrangement: Monday-Friday, 8:30 a.m.-5:00 p.m.

Hiring Range: $20.50 to $25.62 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

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