Executive Assistant – ODEI

University of Minnesota

Executive Assistant – ODEI

  • Institution: University of Minnesota
  • Institution Type: Four-Year/Advanced Degree (B.A., M.A., Ph.D.)
  • Location: Minneapolis, MN US
  • Website: med.umn.edu/odei
Partially Remote

Executive Assistant – ODEI

  • University of Minnesota | Minneapolis, MN US
  • Hourglass IconJob Post Expiration: October 06, 2022
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Job TitleExecutive Assistant – ODEI

Position TypeFull Time

Job Category Administrator

Salary Range $ 60,000 - 68,000

Location Minneapolis, MN US

Application Deadline -

Contact Information

Contact Name Isaac Johnson

Department Dean's Office Human Resources

Email medadminhr@umn.edu

Phone -

Job Description

To apply for this job please visit hr.myu.umn.edu.

Executive Assistant – ODEI – 8208A1 (Administrative Associate 1)

About the Medical School Office of Diversity, Equity and Inclusion (ODEI) 

The Medical School strives to create an atmosphere where differences are valued and celebrated, knowing institutional diversity fuels the advancement of knowledge, promotes improved patient care and fosters excellence.

The ODEI includes the following programs:

  • Office of Minority Affairs
  • Center for American Indian and Minority Health
  • Center for Women in Medicine and Science
  • Mature Women’s Health Endowments
  • Pipeline Programs
  • CTSI /Medical School Early Career Research Award
  • BA/MD Joint Admissions Scholars Program
  • Minnesota Future Docs
  • Post-baccalaureate program

Duties and responsibilities include but are not limited to:

Executive Support (25%)

  • Support Medical School Vice Dean for Diversity, Equity and Inclusion, and Director of Diversity, Equity and Inclusion administratively, manage highly-complex calendars including clinical, research, and administrative activities across multiple organizations.
  • Represent the ODEI to other administrative units and outside entities and provide support to ensure undisrupted service for the executive leaders and their functions, including the hiring and supervision of a student worker.
  • Liaison to and support of various committees.
  • Coordinate and process grants and applications assisting from the solicitation for participation through award feedback to applicants.
  • Liaison and support for director as required and provide support and backup for other committees as needed.
  • Handle special assignments and projects as needed.

Leadership and external constituent support (25%)

  • Collaborate with leadership to determine and recommend training needs by assessing efficiency of communication and technology to enhance programming and implement new offerings; interpret data to forecast attendance.
  • Develop, create, and implement curricular, survey, scheduling and evaluation of programs; use detailed knowledge of design to develop and create presentation and marketing materials for leadership and programs, adhering to university policy.
  • Extensive knowledge of Microsoft Office Suite to analyze, develop, create and implement procedures and processes to ensure timely responses and communications with the 27 medical school departments, and stakeholders.
  • Collaborate and communicate with organizations throughout and outside the University to include: Medical School Dean’s Office, Medical School Duluth Campus, Office of Equity and Diversity, University of Minnesota Physicians, M Health Fairview, Health Sciences, and Affiliated Hospitals.
  • Management of complex events with multiple constituents and vendors from locations in and outside the university including lectureship series, seminars, workshops and orientation.

Governance, policy and procedure (20%)

  • Demonstrate expert communication and interpersonal skills to interact diplomatically, navigate and manage highly delicate and confidential matters concerning Medical School faculty, staff, students, and trainees. Maintain equanimity in the face of resistance or contrary opinions.
  • Research and develop formulas to render and interpret data in collaboration with the Office of Faculty Affairs, Human Resources, and Office of Medical Education in support of Dean’s Office initiatives, such as demographic information.
  • Manage highly complex faculty governance matters relating to the Medical School Bylaws and Constitution.

Interpersonal communications  (20%)

  • Collaborate with leadership to develop, draft and implement policy and communications on behalf of the Vice Dean for Diversity, Equity and Inclusion in the Medical School.
  • Ability to speak with faculty, leadership and staff with articulate and meaningful insight, oftentimes in public forums.
  • Manage the ODEI student interview and hiring process, conduct interviews and make recommendations based on the same.
  • Delegate responsibilities to student staff relating to event planning, staffing and execution.

Events Management (10%)

  • Manage event planning and oversight of college-wide events, as determined by the Vice Dean and Director.

All required qualifications must be documented on application materials

Required qualifications

  • Bachelor’s Degree or a combination of experience and education to equal four years.
  • Experience supporting an executive-level leader administratively.
  • Computer experience in a networked environment, including experience with Google Applications and Microsoft Office.
  • Experience with database management.
  • Demonstrated ability to work as part of a team, but also work independently.
  • Experience organizing and prioritizing multiple requests/tasks.
  • Demonstrated discretion and ability to maintain confidentiality.
  • Ability to work flexible hours when necessary.

Preferred qualifications

  • Professional interpersonal skills, demonstrated ability to work and communicate productively with faculty, staff, and internal and external constituents.
  • Excellent writing and editing skills, in order to create program materials, write drafts of various communications, and reports.
  • Ability to manage and prioritize a diverse range of responsibilities and projects, and produce timely results in an unstructured, fast-paced environment.
  • Ability to work independently, creatively and collaboratively in a fast paced environment.
  • Demonstrated experience with electronic communications, including experience with web content systems.
Apply Now

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