Project Coordinator for System Implementation (2-3 Year Appointment with Benefits; Hybrid)

Project Coordinator for System Implementation (2-3 Year Appointment with Benefits; Hybrid)

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS with a staff of 300, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.

ABOUT THE POSITION:

The Claremont Colleges Services seeks a flexible and organized quick learner with a positive attitude for the position of Project Coordinator for the Student Information System (SIS) Implementation. This is a full-time, two-to-three-year (2-3) appointment with benefits.

The Project Coordinator contributes organizational and administrative support to the Student Information System implementation project, an initiative of the five undergraduate institutions of The Claremont Colleges (5C). This position directly supports the dedicated TCCS SIS Implementation project team, its leadership staff, and 5C functional teams to achieve a successful, on-time implementation of a new student information system, Anthology Student.

ESSENTIAL FUNCTIONS

The following are the fundamental duties and responsibilities of this position which the incumbent must be able to perform to fulfill the purpose and requirements of this position.

• Provide administrative support for the Implementation Director, Project Manager, TCCS project team, and 5C functional teams.

• Coordinate multiple calendars for project teams and workstreams; ; manage schedules and monitor progress on project milestones.

• Identify and organize RAID (Redundant Array of Independent Disks) items, maintain project decision logs and documentation; prepare agendas, minutes, and other project materials on project SharePoint and Box sites.

• Compose, issue, and track audience-specific correspondence and reports.

• Assist with budget tracking, developing reports and dashboards, as required by project leadership.

• Schedule, assign, and track project tasks to facilitate on-time completion, assuring that all project phases are completed and appropriately documented.

• Provide regular project status updates to the Implementation Director and Project Manager.

• Create and maintain project documentation, ensuring all materials are current and well-organized.

• Assist with change management activities, including editing and updating the public-facing project website.

• Perform other related duties as assigned.

Work Schedule: The regular hours for this full-time, interim position are 40 hours scheduled from 8:00 a.m. to 5:00 p.m., Monday through Friday for two to three (2-3) years for the duration of the SIS implementation. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to the needs of the organization or business unit. This position is eligible for a partial remote work schedule as approved by the supervisor with regular onsite presence in Claremont, CA required.

COMPENSATION

Pay: The pay range for this position is $31.00 to $36.00 per hour.

Benefits: This position is eligible for our employment benefits package including:

• medical, dental, vision,

• 10% retirement contributions after one year (no matching required),

• group life insurance,

• generous time off,

• professional development funds,

• discounts for mobile plans, software, and entertainment,

• access to fitness facilities,

• and more!

For more information about our full range of generous benefits please visit https://services.claremont.edu/benefits-administration/. Benefits are subject to the terms and conditions in the plan or policy documents.

ABOUT YOU

Required Qualifications: The following qualifications are required to perform the essential functions of this position, or the individual must demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education/Training: You have a bachelor’s degree from an accredited institution in a traditional liberal arts discipline, or the equivalent through a combination of education, training and additional experience beyond the minimum required.

Experience: You have five to seven (5-7) years of relevant work experience as a project coordinator, in project management, information technology support, higher education administration, or a similar assignment.

Competencies:

• Proven ability to support complex long-term projects toward successful completion.

• Fluency with the Microsoft Office Suite of software applications.

• Working knowledge of SharePoint or similar project tracking applications.

• Excellent written and oral communication skills in English.

• Demonstrated ability to adhere to deadlines and manage multiple workstreams.

• Superior interpersonal skills, tact, reliability, and a positive attitude.

• Commitment to maintaining strict data privacy and security standards.

Physical Requirements:

• Sedentary work that primary involves sitting and standing:

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

• Active work that primary involves standing and walking:

☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never

• Light work that involves moving objects weighing up to 10 pounds:

☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never

• Medium work that includes moving objects weighing up to 25 pounds:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Medium work that includes moving objects weighing up to 40 pounds:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Heavy work that includes moving objects weighing up to 50 pounds:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Operate a computer or other work requiring repetitive movement of wrists, hands, & fingers:

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

• Operate a street legal golf cart, a company automobile, or other heavy machinery:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Read or write electronic or printed materials:

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

• Communicate verbally in person, by phone or another device:

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

• Moving body into different positions to work down low, overhead, or outward:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Work involving climbing ladders, stairs, scaffolding, or similar:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Work in various environments including low, high, tight, low-ventilation, or confined spaces:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Work indoors in climate-controlled spaces:

☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never

• Work outdoors in various weather conditions:

☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never

• Work in a noisy environment:

☐ Constantly ☐ Frequently ☒ Occasionally ☒ Never

​

Preferred Qualifications:

• Experience working in higher education, specifically in the liberal arts college environment.

• Experience with SIS, CRM, or ERP software implementation projects.

TO APPLY

Priority Deadline: The deadline for first consideration is Monday, October 23, 2023. Target start date for this position is December 4, 2023.

Applications are only accepted through our applicant portal at https://theclaremontcolleges.wd1.myworkdayjobs.com/TCCS_Careers.

• Resume (required): Please have a resume as a Word or PDF file ready to upload to complete your application.

• Cover Letter (optional): Briefly, describe your direct experience with system conversions and clarify any transferable skills.

ADA/OSHA:

This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.

Equal Opportunity Employer:

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

To apply, visit https://apptrkr.com/4695077

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