Academic Coordinator, Center for Teaching and Learning (Full or Part-Time; Hybrid)The Claremont Colleges Services
Job TitleAcademic Coordinator, Center for Teaching and Learning (Full or Part-Time; Hybrid)
Position TypeFull Time, Part Time
Job Category Staff
Salary Range -
Location Claremont, CA US
Application Deadline -
Contact Name Human Resources
To apply for this job please visit apptrkr.com.
Academic Coordinator, Center for Teaching and Learning (Full or Part-Time; Hybrid)
The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS with a staff of 300, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.
ABOUT THE POSITION:
The Claremont Colleges Services seeks a confident, organized, friendly, and energetic individual for the position of Academic Coordinator for the Center for Teaching and Learning (CTL).
The Coordinator will support the Center for Teaching and Learning (CTL) in promoting a faculty culture of life-long learning and commitment to effective and excellent teaching, enabling, and supporting faculty to learn about, implement and advance evidence-based teaching and learning practices and technologies in every stage of their careers, and building institutional capacity for supporting excellence in teaching and learning.
The Coordinator role is an exciting opportunity for an experienced educational developer to help create something that will have significant impact on institutions known for highly personalized instruction and rich interactions between its faculty and students. This position requires initiative, creativity, good judgment, and some independent decision-making.
Specific duties include:
Provide administrative support for the Director of CTL and staff
• Perform administrative tasks for the Director of CTL and center staff.
Event planning and organization of events for faculty
• Work with various campus constituents to schedule, plan, and promote workshops and seminars for faculty.
• Manage guest lists for CTL workshops and seminars.
• Maintain a database of faculty, event participation and use of CTL services.
• Secure venues and catering for CTL events.
• Follow up with event attendees to share resources and capture assessment data.
Publicity and Outreach
• Maintain social media presence.
• Maintain the CTL web site and produce promotional materials.
• Uploading CTL video content to CTL YouTube channel.
• Send monthly newsletter and manage subscribers.
• Coordinate with other campus offices to develop events and resources to different faculty constituencies.
Operations and Program Management.
• Field requests from faculty and administrators.
• Manage CTL resources and loaning.
• Collect data, compile statistics, and maintain thorough documentation on all CTL programs and services for assessment and reporting.
• Manage resources and CTL created documents and files for archival purposes.
• Pay invoices and track expenditures.
• Assist the Director with the administration of grants and budgets.
• Coordinate travel and accommodations for the Director and Associate Director to conferences, and for invited guests and speakers to CTL events.
• Collaborate with the CTL Advisory board, schedule advisory board meetings, call for agenda items, and capture insights and decisions from meetings.
Work Schedule: This position may be filled as a full-time or part-time position working between 20 and 40 hours per week scheduled between 9:00 a.m. to 5:00 p.m., Mondays through Fridays. Some work may be completed remotely. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to the needs of the organization or business unit.
Vaccination: The Claremont Colleges Services (TCCS) requires the COVID-19 vaccination as a condition of employment. New employees are required to present evidence of complete COVID-19 vaccination within 30 calendar days of hire, unless a medical or religious accommodation or exemption is requested and granted.
Pay: The hourly rate for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position, from $27.00 to $35.00 per hour.
Benefits: We offer a comprehensive employment benefits package including medical, dental, vision, 10% retirement contributions (no matching required), tuition benefits for employees and their dependents, group life insurance, generous time off, professional development funds, discounts for mobile plans, software, and entertainment, access to fitness facilities and classes, and more!. For more information about our full range of generous benefits please visit https://services.claremont.edu/benefits-administration/. Benefits are subject to the terms and conditions in the plan or policy documents.
You have a sharp, quick mind and are great at managing a project and keeping the various parts moving forward. You have strong initiative, creativity, and enjoy a dynamic workload with variety and collaboration with multiple individuals. You are approachable, get along easily with others, and love doing work that has value and makes a positive impact. You have the ability to take others’ ideas and synthesize them into programs and services that fill a need and advance the goals of your organization. You are mature, have good judgment, and feel comfortable solving problems independently.
Education: A bachelor’s degree, or the equivalent in a combination of education and additional experience in a closely related field beyond the minimum required.
Experience: At least one (1) year of professional experience in a project management, administrative assistant, or closely related role.
In addition, you:
• Excellent written, oral, and communication skills in English with proper grammar and spelling. Able to compose a variety of documents and communications (correspondence, social media posts, marketing messages, narrative, statistical, and/or analytical reports, etc.) that are clear, logical, concise, and mindful of the target audience.
• Excellent interpersonal skills and a service-oriented approach to individuals at all levels and across all disciplines and campuses.
• Proficiency with word processing, spreadsheet, and document management software.
• Able to use multiple social media platforms and create content.
• Able to problem solve independently, and in collaboration with others.
• Able to be responsive and work quickly, while maintaining focus and effectiveness.
• Able to monitor and estimate expenditures to keep projects within allocated budget.
• High-level of organization and ability to initiate, juggle, and complete tasks on time despite interruptions.
• Able to handle sensitive situations with discretion and to maintain confidentiality.
• Able to interact sensitively and diplomatically with individuals from diverse backgrounds.
• Able to seek out information, expertise, or assistance as needed.
• Able to gather and analyze data and prepare clear, concise, and logical reports.
• Attention to accuracy, precision, and consistency.
If you have any of the following, it’s a plus!
• Some experience working in higher education.
• Event management experience.
• Proficiency with Microsoft Word, Microsoft Excel, Google Docs, Google Sheets.
• Experience fostering work environments that are supportive and collaborative.
• Have a high level of emotional intelligence and ability to communicate convincingly with others.
• Enthusiasm for learning new things outside of one’s own expertise.
• Possess resilience, flexibility, and creative problem-solving skills when things don’t go as planned.
• Experience with Google Forms, SurveyMonkey, or other online survey tools.
• Experience with web site management using WordPress.
• Experience with Canva, Adobe InDesign, Photoshop, Illustrator, or other software to create promotional print and online materials.
Deadline: The deadline for first consideration is Sunday, April 2, 2023.
Applications are only accepted through our applicant portal at https://theclaremontcolleges.wd1.myworkdayjobs.com/TCCS_Careers.
Additional Materials: Please have the following items as a Word or PDF file ready to upload to complete your application:
• Cover Letter
ABOUT THE CENTER FOR TEACHING AND LEARNING
The CTL develops and programs opportunities for faculty to learn about evidence-based, student-centered teaching and learning practices and technologies, provides faculty with personalized support on their teaching, and supports communities of teachers to deepen their craft. The CTL also serves as a catalyst for collaboration across TCC on matters relating to teaching and learning. Though the CTL functions as a full-service teaching and learning center, every aspect of its design and mission serves the goal of promoting equity, diversity, and inclusion at TCC and is informed by research in this field.
This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.
Equal Opportunity Employer:
TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.
To apply, visit https://apptrkr.com/4008018
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