Business/Administrative Associate

Illinois State University

Business/Administrative Associate

  • Institution: Illinois State University
  • Institution Type: Four-Year/Advanced Degree (B.A., M.A., Ph.D.)
  • Location: Normal, IL US
  • Website:

Business/Administrative Associate

  • Illinois State University | Normal, IL US
  • Hourglass IconJob Post Expiration: September 29, 2022
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Job TitleBusiness/Administrative Associate

Position TypeFull Time

Job Category Staff

Salary Range $ 42,000 - $44,000 annual

Location Normal, IL US

Application Deadline -

Contact Information

Contact Name Kira Shelton

Department Human Resources


Phone -

Job Description

A valued member of the School of Music leadership team, the Business/Administrative Associate oversees all departmental financial transactions including purchasing, vendor contracts, accounts receivable, accounts payable, and reconciliation of numerous General Revenue, Agency, and Foundation Accounts. The Business/Administrative Associate is the primary contact for external vendors and guests. The Business/Administrative Associate provides support to the Director for faculty search and hiring processes, faculty and student teacher supervisor contract generation, and processes travel vouchers for the department. The Business/Administrative Associate coordinates the office support functions required for the effective implementation of administrative policies of the unit. The duties performed require extensive knowledge of the School of Music, the Wonsook Kim College of Fine Arts, and Illinois State University programs, policies, and procedures.

Required Qualifications

  1. Bachelor’s or equivalent degree in business administration, management, or a field related to the position.
  2. Two years of professional business, financial, and/or managerial work experience.
    (Note: A master’s degree in an area consistent with the duties of the position may be substituted for one year of work experience.)
  3. Demonstrated mastery of computer software including databases, spreadsheets, word processing, and accounting software applications.
  4. Strong interpersonal skills to interact with colleagues, vendors, guest artists, prospective faculty and students, and community members.
  5. Strong organizational skills and excellent verbal and written communication skills.
  6. Strong work ethic, professionalism, and commitment to diversity, equity, and inclusion.
  7. Ability to:
    a. abide by confidentiality policies, exercising sound judgment and tact to maintain the confidentiality of the position
    b. work as part of a team in a calm and effective manner, and ability to take initiative and work independently
    c. embrace the student-centered mission of the School of Music

Proposed Starting Date
September 2022

Salary Rate / Pay Rate
$42,000 – $44,000 annual

Application Process:
Initial review of applications will begin 08/18/2022. Applications must be submitted no later than 08/29/2022. For a complete description and to ensure consideration, please apply online at

Illinois State University:
Illinois State University, founded in 1857, is the oldest public university in Illinois. Illinois State is a co-educational, residential university that emphasizes undergraduate study with more than 20,000 students. Our 34 academic departments in six colleges offer 78 undergraduate programs and 83 graduate programs in over 300 fields of study. Illinois State University ( is committed to fostering a small-college atmosphere with large-university opportunities and promoting the highest academic standards in teaching, scholarship, and community service.

Bloomington-Normal Community:
Illinois State University is located in the growing twin cities of Bloomington and Normal, with a population of approximately 125,000 and conveniently located approximately two hours from both Chicago and St. Louis. The community is home to GROWMARK, Illinois Farm Bureau, State Farm Insurance International Headquarters, Illinois Wesleyan University, Lincoln College, and Heartland Community College. The community has distinguished itself for its outstanding school systems and educational attainment, parks and recreation, health care, job growth, economic opportunity, and low crime. Forbes magazine, in a review of the best places for business, ranked Bloomington-Normal the 15th best place for business out of 168 small metros listed. Bloomington was also recently placed on CNNMoney’s list of the 100 Best Places to Live. Expansion Management Magazine rated Bloomington-Normal as one of two metro areas with a five-star quality of life, giving the community high rankings in such areas as standard of living, quality of schools, traffic and commute. Please visit the Bloomington-Normal Area Convention & Visitors Bureau website at for more information.

Illinois State University is an Equal Opportunity/Affirmative Action Employer

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