Accounts Payable Lead

***Posting closing on January 3, 2022***

The main point of contact for the university for all payment-related questions. Reviews and processes accounts payable in compliance with the accounting practices and policies of the university. Responsible for 1099 reporting processes for the University.

Responsibilities – Essential Functions:

-Assist the Assistant Controller in providing direction and vision for the Accounts Payable office.
-Liaison between the Controller’s office and the university departments in troubleshooting operational payables questions, responding to concerns and solving problems.
-Coordinate and supervise the work of temporary payable employees.
-Manages day-to-day activities of accounts payable department: including answering questions from AP Assistants, monitor workflows for issues, ensure invoices are moving through queues timely.
-Manage vendor relationships; including discounts, finance charges, outstanding credit memos and past due invoices
-Evaluate and initiate emergency payables checks when needed.
-Reconcile and process semi-annual Medigap reimbursement checks for the university retirees.
-Responsible for processing highly sensitive and confidential documents on a daily basis.
-Responsible for review, management and reprocessing of returned checks and failed EFT payments
-Responsible for the processing and management of the virtual card program
-Responsible for reviewing, preparing and sending 1099 files annually
-Assist Treasury with Bank Wire processing of invoices and capital call payments.

Non-Essential Functions:

-Understanding of all Business Office procedures to be able to make informed decisions in process improvements and to resolve issues as needed.

Required Qualifications and Education:

-High school graduate or equivalent.
-Minimum of five years of relevant work experience.
-Demonstrated administrative and organizational skills.
-Demonstrated experience to successfully work under pressure and meet deadlines.
-Demonstrated experience to successfully maintain positive interpersonal relationships.
-Typing and spelling competency.
-Demonstrated experience to successfully provide quality customer service.
-Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
-Possess strong verbal and written communication skills.
-Demonstrated experience to successfully use a variety of computer software applications.
-Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
-Demonstrated experience to successfully coordinating large projects.
-Demonstrated experience to successfully handle multiple demands efficiently.
-Demonstrated experience to successfully organize and prioritize workload.
-Demonstrated experience to successfully handle different situations and problems in the work routine by exercising judgment.

Preferred Qualifications and Education:

-Bachelor’s degree.
-Higher education work experience.
-Experience with Onbase, Sovos, Banner
-Experience with system integrations
-Experience with process improvements

Supervision Received:

Receives minimal supervision from a designated supervisor.  Much of the work is self-initiated.  Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised:

Act as lead worker to PSS staff members within the department/unit/division. May hire, train, schedule and coordinate the work of student employees