Temporary Donor Relations Program Assistant

About FIU:

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary and Requirements:

The Donor Relations department is currently seeking a Temporary Donor Relations Program Assistant to join their team of professionals. Duties include:

• Guide approximately 450 reports through the data collection, review, merging and formatting, editing and proofing, donor distribution process.
• Perform mail merge and .pdf creation of documents.
• Track the project timeline, through multiple deliveries in November and March.
• Internal customer service to help fund managers, editors and other stakeholders use platforms and meet deadlines.
• Serve as primary point of contact for units reporting on endowed funds.
• Troubleshoot any questions throughout the process.
• Update and export database entries of donor contact information and communication preferences.
• Use MS Teams, Excel, word, and ability to learn Smartsheet (similar to excel)

Minimum Qualifications:

• High school diploma or GED and five (5) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Work Schedule:

• Temporary 1 year appointment
• Hours range from 25-35 hours per week
• M-F 8:30am -5:00pm
• Work schedule and hours will be coordinated between the above days/times

Pre-Employment Requirements:

• Criminal Background Check

Disclosures
Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.