SSSPE Budget Officer

Claremont Graduate University

SSSPE Budget Officer

  • Institution: Claremont Graduate University
  • Location: ,
  • Website:

SSSPE Budget Officer

  • Claremont Graduate University | ,
  • Hourglass IconJob Post Expiration: October 01, 2023
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Job TitleSSSPE Budget Officer

Position TypeFull Time

Job Category Administrator

Salary Range $ 27.00-$30.00 PER HOUR

Location ,

Application Deadline October 01, 2023

Contact Information

Contact Name Human Resources

Department -


Phone -

Job Description

SSSPE Budget Officer


Harper Hall – LC20601

Job Posting Location:

Claremont, CA

Job Posting Title:
SSSPE Budget Officer

Job Description:

SSSPE Budget Officer

SALARY RANGE: $27.00-$30.00 PER HOUR

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation

Primary Purpose/General Description

Reporting to the Dean or Director of applicable School or Administrative area, the school/Administrative Budget Officer assists their area with monitoring Finance and Administration in support of the preparation of fiscal transactions, budgets, forecasts, and related financial reports. The Fiscal Officer works closely with the Director of Budgets and Planning to ensure timely and accurate budget reporting.

Description of Duties and Responsibilities

Essential Functions

• Develops, maintains, and reports on the annual operating and restricted budgets and quarterly forecasts for the appropriate School or Administrative area.
• Coordinates enrollment targets with Academic Program manager and School Admissions Director. Monitors all budgets, including operating, restricted funds, and grants and contracts.
• Attends the monthly Budget Officers meeting facilitated by the Director of Budgets and Planning.
• Prepares fiscal transactions for students and faculty including payroll requests for grants and contracts and restricted program accounts – supplier Invoice payments, records cash sales, employee expense reports and adjusting journal entries as appropriate.
• Prepares invoices for restricted program accounts. Responsible for supervising and reviewing the work of the SSSPE Budget Coordinator, ensuring accuracy in financial processes and reporting.
• Assist the Director of Operations at The Evaluator’s Institute (TEI) and the Claremont Evaluation Center (CEC) with submitting budgetary and financial transactions, including processing journal entries, submitting supplier invoices, cash sales and maintaining the budget to support efficient financial management and decision-making.
• Runs roll-up actual to budget monthly report using accounting system of record inclusive of operating budget, restricted program accounts, and grants and contracts.
• Runs reports in the budgeting software. Responds to questions from Finance and Administration and other administrative offices with respect to budgets, forecasts and budget reporting in their area Creates ad hoc reports, performs sensitivity testing, and performs data mining/drill down as needed.
• Researches, analyzes and answers questions on the General Ledger or related fiscal questions pertaining to budget and forecast reporting. May do extensive research on projects.
• Assists Finance and Administration with year end financial audits as needed. Maintains accurate and organized records of reports and transactions.
• Other duties as assigned.

Required Knowledge, Skills and Abilities

Individuals must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

Knowledge of Microsoft Office (Word, Excel, PowerPoint). Knowledge of Workday, XLerant (BudgetPak), PeopleSoft, Slate, or similar programs. Strong analytical skills. Excellent personal and communication skills. Understanding of budgeting and forecasting in the higher education field.

Qualification Standards

1. EDUCATION: Any combination of education and experience equivalent to graduation with a BA, preferably in business, finance, or accounting, or any combination of education, training, or experience that provides the required knowledge, skills, and ability.

2. EXPERIENCE: Minimum of one year experience in accounting, finance (preferably in Fund Accounting), or budgeting; plus, analytical ability and PC fluency including extensive knowledge of Excel.


4. OTHER PREFERENCES: Preference will be given to applicants with a Bachelors Degree in Accounting and/or Finance or equivalent education.

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.


1. HOURS: The regular hours for this position are 8:30 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the University or department. Must be willing to work rotating shifts and overtime as needed.

2. CLASSIFICATION AND STATUS: This is an exempt, benefit-based, full-time temporary, 12-month position.

3. This position reports to the Dean or Director of applicable School or Administrative area and assists on special projects.

Physical Activities

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
☐ Never ☒ Occasionally ☐ Constantly

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
☐ Never ☒ Occasionally ☐ Constantly

Remaining in a stationary position, often standing or sitting for prolonged periods.
☐ Never ☐ Occasionally ☒ Constantly

Moving about to accomplish tasks or moving from one worksite to another.
☐ Never ☒ Occasionally ☐ Constantly

Adjusting or moving objects up to _20 pounds in all directions.
☐ Never ☒ Occasionally ☐ Constantly

Communicating with others to exchange information.
☐ Never ☐ Occasionally ☒ Constantly

Repeating motions that may include the wrists, hands and/or fingers.
☐ Never ☐ Occasionally ☒ Constantly

Operating machinery and/or power tools.
☒ Never ☐ Occasionally ☐ Constantly

Operating motor vehicles or heavy equipment.
☒ Never ☐ Occasionally ☐ Constantly

Assessing the accuracy, neatness and thoroughness of the work assigned.
☐ Never ☐ Occasionally ☒ Constantly

Environmental Conditions

Low temperatures.
☒ Never ☐ Occasionally ☐ Constantly

High temperatures.
☐ Never ☒ Occasionally ☐ Constantly

Outdoor elements such as precipitation and wind.
☐ Never ☒ Occasionally ☐ Constantly

Noisy environments.
☐ Never ☒ Occasionally ☐ Constantly

Hazardous conditions.
☒ Never ☐ Occasionally ☐ Constantly

Poor ventilation.
☒ Never ☐ Occasionally ☐ Constantly

Small and/or enclosed spaces.
☐ Never ☒ Occasionally ☐ Constantly

No adverse environmental conditions expected.
☒ Never ☐ Occasionally ☐ Constantly

Physical Demands

Sedentary work that primarily involves sitting/standing.
☐ Never ☐ Occasionally ☒ Constantly

Light work that includes moving objects up to 20 pounds.
☐ Never ☒ Occasionally ☐ Constantly

Medium work that includes moving objects up to 50 pounds.
☒ Never ☐ Occasionally ☐ Constantly

Heavy work that includes moving objects up to 100 pounds or more.
☒ Never ☐ Occasionally ☐ Constantly

At Claremont Graduate University, the health and safety of our community is a top priority. Claremont Graduate University has adopted a policy of requiring all employees to show proof of being fully-vaccinated, based on applicable federal and state law. If offered the role, within two weeks of the hire date, the candidate will need to provide proof of vaccination, qualify for an appropriate exemption, or otherwise be in compliance with the current applicable federal, state and local laws to be exempt from being fully-vaccinated.

EEO Statement:

Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women. This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.

It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Successful completion of criminal background and DMV checks required for final candidate.

To apply, visit

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