Vice President for Finance and Operations

Vice President for Finance and Operations

Quick Link https://apptrkr.com/2674390

First Priority Review date: 12/27/2021

Anticipated Start Date: Spring 2022

Job Summary/Purpose:

PRIMARY PURPOSE:

The Vice President for Finance and Operations reports to the President and is a member of the President’s Senior Leadership (Executive) Team. As the Chief Finance and Operations Officer at the College, the Vice President is responsible for the overall vision and direction of the Finance and Operations Division, including strategic planning, management, evaluation, and continuous improvement of Fiscal Services, Campus Services, Auxiliary Services, and Procurement/Contracts/Risk Management. The VPFO advocates for the Division. The VPFO also employs a college wide perspective when making decisions and addressing issues, policies and processes.

The VPFO is responsible for organizing, developing, and administering the comprehensive financial and operating services of the College to achieve its mission, while maintaining the strong budget position. The VPFO ensures that the College is effective in its use of resources to reach institutional goals and that services optimally support student learning and success.

The VPFO oversees an annual College budget of approximately $113 million. The VPFO provides leadership for budget development and planning, resource allocation, fiscal services, procurement, facilities management and planning, auxiliary services, contracts, and risk management across the College’s four campuses, as well as the College’s real estate portfolio.

Additional Employee Benefits:

• Comprehensive medical, vision, and dental insurance plans·

• Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age

•  Generous monthly vacation and sick leave accruals

•  10 paid holidays a year, plus a paid full week off during Winter Break.

•  Use of all College recreation facilities in Mazama Gym at no cost

•  A staff wellness program that offers a variety of activities and health resources

•  PERS (Public Employee Retirement System) eligibility

•  20% Discount at COCC Bookstore

•  Engaging workplace culture with a mission to serve students and our community

Terms of Employment:

• This is a 12-month exempt position at pay level 36 in the Administrative salary schedule.

• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.

• Requires the provision of official transcripts upon hire.

• COCC employees must work and reside in the state of Oregon at the time their work is being performed.

• The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.

• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

College Leadership

• Participate as a forward-thinking, strategic, energetic member of the President’s Senior Leadership Team. Participate in high-level decision-making discussions and short-term and long-term planning for the College. Establish the expectations, goals, service standards, and performance expectations for the staff within the areas of oversight. Develop and supervise the following positions – Director of Fiscal Services, Director of Campus Services, Director of Auxiliary Services, Director of Contracts and Risk Management, and an Administrative Assistant-through coaching, mentorship, and facilitating and supporting professional development.

• Represent the College in the community via board service, sharing of expertise, and maintaining external visibility.

• Ensure the development of effective and timely financial and operating reports for the President, Board of Directors, college constituencies, and federal, state and granting authorities.

• Serve as lead administrator in support of the Board of Directors’ Real Estate Committee, including communications with the President, Board, and College community.

• Serve as the College’s Chief Ethics Officer, staying informed about and communicating State of Oregon ethics laws and ensuring regular training for employees.

•  Assume other duties and responsibilities as directed by the President.

Fiscal Leadership

• Lead the Senior Leadership Team through the annual development of the College’s budget.

• Coordinate and communicate the college-wide budget process to engage stakeholders with area budget proposal development.

•  Ensure college-wide communication regarding the budget process, deadlines, and other information.

• Consult with the President regarding the nature and content of the budget to be presented to the College’s Board of Directors and Budget Committee.

• In coordination with the Director of Fiscal Services, plan, manage and implement the accounting and budgeting program for all receipts and expenditures of College funds.

• Support collective bargaining efforts for the College, including fiscal analysis on behalf of the College.

•  In coordination with the Director of Auxiliary Services, provide direction, long-term planning and oversight of the bookstore, food service, printing and mail services.

• In coordination with the Director of Contracts and Risk Management, oversee the bidding, purchasing, and contracting activities of the College. Also, ensure compliance with state and federal, Board of Directors, and College requirements, policies, and procedures.

Operational Leadership

• In coordination with the Campus Services department director and coordinators, provide direction, long-term planning, and oversight for the Campus  Services Department, including:

o Building Maintenance, including ADA facilities compliance

o Grounds

o Custodial

o Deferred Maintenance

o Sustainability

• In coordination with the Director of Contracts and Risk Management, provide direction, long-term planning and oversight of the College’s risk management activities.

• Collaborate with Campus Public Safety on critical safety systems, such as fire suppression, and work with CPS to ensure the College meets all relevant safety standards.

• Collaborate with Student Affairs staff on Wickiup Residence Hall budget planning.

• Serve as a principal reviewer and signatory for the College in all business contract transactions.

Minimum Qualifications:

• Bachelor’s Degree from an accredited institution in Business Administration, Management, Finance, Accounting, or a related field.

• Seven (7) years of increasingly responsible multi-fund management, senior-level leadership experience, including responsibility for fiscal control and other general management functions.

• Seven {7) years of leadership in the development, analysis, and implementation of effective and fiscally sustainable budget and administrative/operational strategies.

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment.  Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply.  To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.

All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Credit check will be required of the successful applicant.

Preferred Qualifications:

• Master’s Degree in one of the fields noted above or a closely related one.

• Community college or other higher education experience strongly preferred.

• Experience advising and working in collaboration with boards.

• Experience working with facilities management, bond expenditures, and capital programs.

• Experience working with technology innovation as a means to improve work processes.

• Experience working with sustainable practices.

Certifications:  CPA, CMA or CPFO strongly preferred.