Cataloging Specialist

Amherst College

Cataloging Specialist

  • Institution: Amherst College
  • Location: Amherst, MA
  • Website:

Cataloging Specialist

  • Amherst College | Amherst, MA
  • Hourglass IconJob Post Expiration: November 03, 2023
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Job TitleCataloging Specialist

Position TypeFull Time

Job Category Staff

Salary Range -

Location Amherst, MA

Application Deadline -

Contact Information

Contact Name Human Resources

Department -


Phone -

Job Description

To apply for this job please visit

Cataloging Specialist

Amherst Campus

Full Time


Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Cataloging Specialist position. The Cataloging Specialist is a full-time, year-round position, starting at $21.93 per hour – commensurate with experience. Given Amherst’s distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

The Cataloging Specialist supports the research and coursework of students and faculty by describing and providing access to diverse, inclusive, and accessible resources in the Library’s print and online collections. Works closely with the Cataloging & Metadata Librarian to ensure timely turnaround, efficient workflows and high quality service for acquired materials. Trains and supervises student processing assistants. Participates fully as a member of the Collection Management department, including collaborating on departmental workflows.

Summary of Responsibilities:


• Independently performs copy cataloging for newly acquired materials in a variety of formats including books, ebooks, films, and sound recordings

• Expedites items requested for course reserves or faculty/student research, and balances priorities to ensure consistent cataloging of all types of materials including firm orders, standing orders, approval plans, and gifts

• Reviews and updates MARC bibliographic records in FOLIO and OCLC to conform to local practices, Five College policies, and national standards

• Reviews and updates holdings and item records in FOLIO to ensure that correct location and copy-specific information display in our catalog

• Updates holdings in OCLC to ensure accurate representation in WorldCat

• Solves complex copy cataloging problems for shelf-ready books

• Selects appropriate bibliographic records for materials that come as gifts or approval plans and links records to order packages in FOLIO

• Sends notifications to Reserves staff and requestors of ebooks after ebooks are cataloged

• Collaborates with Acquisitions staff to ensure FOLIO bibliographic records are correctly linked to order records

• Coordinates with the Cataloging & Metadata Librarian on workflows for records that need significant updates

• Contributes to cataloging policies and documentation, working collaboratively with colleagues within the library and the Five Colleges consortium

Catalog maintenance

• Troubleshoots materials sent up by Access Services because of cataloging issues

• Processes items on the lost list or that have been withdrawn in FOLIO, deleting holdings from FOLIO and OCLC as appropriate

• Performs data clean up projects related to bibliographic, holdings, or item records as needed

• Participates in collaborative projects to improve discoverability of materials, including efforts to implement critical cataloging practices

• Updates holdings records for materials being transferred to the depository

Physical processing

• Delivers expedited materials to Access Services daily, and delivers regularly processed materials as they are ready

• Manages spine label workflows, including setting up labeling software, labeling expedited materials daily, and supervising labeling work performed by student assistants

• Makes pamphlet binders and boxes for new materials as needed

• Identifies and locates in-process items that have been requested by a user

Book repair

• Troubleshoots materials sent up by Access Services because of physical condition

• Repairs books needing more complex repairs, including spine replacement, loose hinges, and detached text blocks

• Tracks use of repair and processing supplies and orders new supplies

Supervision of student assistant(s)

• Hires and trains a diverse group of student assistants to help with physical processing and/or book repair

• Provides quality control for work done by student assistants



• Associate’s Degree, or 3-5 years experience in lieu of degree

• Library work experience including familiarity with an integrated library system (such as FOLIO, Alma, etc.)

• Demonstrated close attention to detail along with managing tasks efficiently and effectively

• Demonstrated analytical, organizational, and problem-solving skills

• Strong verbal and written communication skills, including the ability to work collaboratively with colleagues from all library departments

• Proficient computer skills and demonstrated ability to learn and apply new technologies to existing operations

• Demonstrated commitment to effectively supporting a broadly diverse and intentionally inclusive community


• Bachelor’s Degree

• Knowledge of MARC fields and bibliographic records

• Working knowledge of one or more foreign languages

• Experience providing supervision or training

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for

Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To apply, visit

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